Professional Conference and Event Organiser Services

Professional Conference Organisers (PCO) or Professional Event Organisers (PEO) specialise in the organisation and administration of events, conferences and seminars.

PCOs and PEOs work as consultants for academic and professional associations. They usually provide full service management for conferences including but not limited to conference design, registration, site and venue selection and booking, audiovisuals, IT support, logistics, leisure management, marketing, printing and web services, sourcing speakers, funding and sponsorship, financial management and budget control.

How can an ABPCO member assist in the successful organisation of your next event?

ABPCO members can assist with all aspects of conference planning, promotion and management. Such services include:

Venue selection

Venue booking and liaison, reservations and management of delegate accommodation.

Event marketing

Including the design of conference programmes and promotional materials, PR and media co-ordination, presentations to committees and boards.

Programme planning

Including speaker selection and briefing.

Event administration

Provision of an administrative secretariat, handling delegate registrations, recruitment and briefing of conference staff, co-ordinating delegates' travel arrangements.

Exhibition organisation

Including sales and marketing functions.

Advice and co-ordination of audio-visual provision

Including the provision of multilingual interpretation and translation services.

Site visits and social programmes

Including delegate and partner tours.

Security

Arranging security cover and advising on health and safety, risk management and insurance issues.

Recording and transcription

Recording, transcribing and producing the proceedings of meetings for publication, arranging poster sessions, processing of abstracts.

Financial assistance

Preparing budgets, managing events income and expenditure, generating revenue through sponsorship, exhibitions and satellite meetings and handling VAT issues.

Contracts

Preparing contracts with venues and other suppliers.