Professional Conference and Event Organiser Services
Professional Conference Organisers (PCO) or Professional Event Organisers specialise in the organisation and administration of events, conferences and seminars.
PCOs and professional event organisers work as consultants for academic and professional associations. They usually provide full service management for conferences including but not limited to conference design, registration, site and venue selection and booking, audiovisuals, IT support, logistics, leisure management, marketing, printing and web services, sourcing speakers, funding and sponsorship, financial management and budget control
How can an ABPCO member assist in the successful organisation of your next event?
ABPCO members can assist with all aspects of conference planning, promotion and management. Such services include:
Venue selection
Venue booking and liaison, reservations and management of delegate accommodation
Event marketing
Including the design of conference programmes and promotional materials, PR and media co-ordination, presentations to committees and boards
Programme planning
Including speaker selection and briefing
Event administration
Provision of an administrative secretariat, handling delegate registrations, recruitment and briefing of conference staff, co-ordinating delegates' travel arrangements
Exhibition organisation
Including sales and marketing functions
Advice & co-ordination of audio-visual provision
Including the provision of multilingual interpretation and translation services
Site visits and social programmes
Including delegate and partner tours
Security
Arranging security cover and advising on health and safety, risk management and insurance issues
Recording & transcription
Recording, transcribing and producing the proceedings of meetings for publication, arranging poster sessions, processing of abstracts
Financial assistance
Preparing budgets, managing events income and expenditure, generating revenue through sponsorship, exhibitions and satellite meetings and handling VAT issues
Contracts
Preparing contracts with venues and other suppliers