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ABPCO Roundtable 2017-09-25T18:45:31+00:00

ABPCO-event-logos-roundtableABPCO roundtable events

These are peer to peer forums for conference organisers to come together to share best practice.  They give an opportunity to share recent experiences and, importantly, to formulate a collective view of the common challenges that lie ahead.    The meetings are ‘closed’ and Chatham House Rules apply.

Next Dates for the ABPCO Round Table Meetings:

ABPCO & University of the West of Scotland Roadshow

Tuesday 26th September 2017 at the Paisley Campus, High St, Paisley PA1 2BE

We are excited to be heading up to Scotland for our Roadshow hosted by The University of the West of Scotland.  The UWS is uniquely placed to deliver events and conferences across the west of Scotland, with its multi campus setting they can offer a varied range of options.

Each of the three campuses offer a full service conference facility (AyrHamilton and Paisley) and have good links with all forms of public transport and motorway networks.  Full details can be seen at the Paisley link above and a map of the campus can be seen here 

The Roadshow is split into two sessions and is open to ABPCO members as well as non members. If you would like to attend both events, please register for both the morning/lunch event and also the afternoon event.

The itinerary for both sessions is detailed below:

MORNING: 11 – 12.30pm in room P114 – now FULLY BOOKED

11am:  Start with coffee & cakes

Facilitated by Aileen Crawford (Glasgow Convention Bureau)

Focusing on Academic Conferences and partnerships between University, PCOs, University events teams and city Convention Bureaux with a presentation by Professor Craig Mahoney, Principal and Vice Chancellor of the University of West of Scotland who will present on his experience of successfully bidding to host the European College of Sport Science in Glasgow.  The discussions will include;

  • Partnership approach, engagement, strategic bidding
  • Choosing a PCO for an academic meeting in the most effective way
  • What support academics need from their conference industry partners to deliver a successful conference at their university
  • The benefits and challenges of universities as conference venues
  • The benefits and challenges of universities working with a PCO

12.30pm – 1.30pm:

Networking Lunch with industry colleagues and students

to book onto the morning & lunch session click here: Please note the morning event is now fully booked.  For a place on the wait-list please email

AFTERNOON 1.45 – 4.30pm in room D143

1:45pm – 2:30pm:

Guest Speaker  ABPCO Members (Caroline Mackenzie, David Massey and Martin Jack)

‘Skills, Development and the future of PCOs’

2:30- 3:15pm: Discussion Panel and Q&A with other PCOs and industry experts including; Bronagh Bell, Greg Carew, Celia Lloyd,

3:15-3:30pm:  Coffee Break

3:30-4:30pm:  Speed-mentoring with PCOs and Convention Bureaux including those named above and Vicki Grant, Christine Ford, and representatives from MCI and NHS National Services Scotland

Conclusion session

To book onto the afternoon session click here afternoon session:

Please note – For non ABPCO members and UWS students, there will be a charge of £10.00 and £5.00 respectively for the afternoon session – these delegates should follow the payment link on the Confirmation Registration page to process their payment for the afternoon event.

Friday 27th October at the Radisson Blu Edwardian in Manchester, from 11am – 4pm

As part of our commitment to work with Universities, ABPCO are linking with Manchester Metropolitan University to bring professionals together to share best practice and network.

ABPCO will host a morning roundtable which will focus on the marketing of conferences;  Davina Keen from NUS will share her insights and Nick Tinker will present on how conferences have used apps and social media to promote their events.  This should spark lots of debate, discussion and sharing of ideas.

The discussions will be followed by a networking lunch from 12.30pm – 2pm with the other professional and student delegates attending the Connect conference.

This is the annual conference for MMU that is the highlight of the ‘Event Connect’ series.  The conference brings approximately 170 people together including around 40-60 businesses from the events industry and students from all years of the events management course.

ABPCO members are then invited to join the afternoon sessions from 2-4pm which will include presentations on marketing your conference and a panel on marketing conferences and events to stimulate more ideas.

To Book

ABPCO Roundtable Event Booking Form




GDPR and the Implications for Professional Conference Organisers

Friday 3 November

Golden Jubilee Conference Hotel, Clydebank, Glasgow

Have you heard about the European Union’s tough new General Data Protection Regulation (GDPR)? If your organization collects personal data, then you need to pay attention.  If any of your meeting and event attendees are coming from Europe, then the GDPR standards apply to you.

The new privacy rules extend to any company processing data of EU residents—regardless of the location of the company headquarters.

It will be enforced starting May 25, 2018, and is directly aimed at providing greater data protection for the roughly 508 million people in the member countries of the EU (currently 28 countries, including the United Kingdom until Brexit).

The scope of personal data covered by the GDPR is more than just name and address; it also covers income information, health information, frequent-flyer and frequent-stay account information, birthdays, age, food preference, allergy notifications, cultural and ethnic background information, and more.

Consider the following:

  • Your exposure in terms of how you use personal registration data (name, address, country of citizenship, age, etc.) and how long you can retain that data
  • Use of registered attendee data for marketing analytics
  • Retention of education session data for future analytics and future conference education preferences
  • Retention of personal data for frequent-flyer and frequent-stay account information, birthdays, age, food preference, allergy notifications, and other attendee preferences, etc.

Increased penalties under the GDPR

When the EU General Data Protection Regulation (GDPR) is enforced from 25 May 2018, breached organisations will find the fines they face increasing dramatically.

From a theoretical maximum of £500,000 that the ICO could levy (in practice, the ICO has never issued a penalty higher than £400,000), penalties will reach an upper limit of €20 million or 4% or annual global turnover – whichever is higher.

For many businesses, the threat of insolvency or even closure as a result of GDPR penalties will soon be very real.

You now have about eight months to figure out the impact of GDPR to your meetings and events programs, your company, your suppliers, and any other organisation that gathers and retains personal attendee data. This is not long to bring an organisation to a state of compliance with the new law, which is why it is essential to prepare now.


Thursday 2 November

Optional bed and breakfast for those wanting to network with other ABPCO members.  The Golden Jubilee Hotel are offering a special B&B rate of £50.  Please call 0141 951 6006 and quote ABPCO. 

Friday 3 November

09:15 Show-round of the Golden Jubilee Conference Hotel facilities

10:00 Coffee and registration

10:30 Joanne Snedden, Addleshaw Goddard LLP, Presentation followed by a discussion on the implications of the new GDPR for Event Managers

12:30 Sandwich lunch and then depart (or show-round for those who arrived too late for the early tour)

To Book

ABPCO Roundtable Event Booking Form