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ABPCO Roundtable 2017-10-31T09:52:07+00:00

ABPCO-event-logos-roundtableABPCO roundtable events

These are peer to peer forums for conference organisers to come together to share best practice.  They give an opportunity to share recent experiences and, importantly, to formulate a collective view of the common challenges that lie ahead.    The meetings are ‘closed’ and Chatham House Rules apply.

Next Dates for the ABPCO Round Table Meetings:

GDPR and the Implications for Professional Conference Organisers

Friday 3 November

Golden Jubilee Conference Hotel, Clydebank, Glasgow

Have you heard about the European Union’s tough new General Data Protection Regulation (GDPR)? If your organization collects personal data, then you need to pay attention.  If any of your meeting and event attendees are coming from Europe, then the GDPR standards apply to you.

The new privacy rules extend to any company processing data of EU residents—regardless of the location of the company headquarters.

It will be enforced starting May 25, 2018, and is directly aimed at providing greater data protection for the roughly 508 million people in the member countries of the EU (currently 28 countries, including the United Kingdom until Brexit).

The scope of personal data covered by the GDPR is more than just name and address; it also covers income information, health information, frequent-flyer and frequent-stay account information, birthdays, age, food preference, allergy notifications, cultural and ethnic background information, and more.

Consider the following:

  • Your exposure in terms of how you use personal registration data (name, address, country of citizenship, age, etc.) and how long you can retain that data
  • Use of registered attendee data for marketing analytics
  • Retention of education session data for future analytics and future conference education preferences
  • Retention of personal data for frequent-flyer and frequent-stay account information, birthdays, age, food preference, allergy notifications, and other attendee preferences, etc.

Increased penalties under the GDPR

When the EU General Data Protection Regulation (GDPR) is enforced from 25 May 2018, breached organisations will find the fines they face increasing dramatically.

From a theoretical maximum of £500,000 that the ICO could levy (in practice, the ICO has never issued a penalty higher than £400,000), penalties will reach an upper limit of €20 million or 4% or annual global turnover – whichever is higher.

For many businesses, the threat of insolvency or even closure as a result of GDPR penalties will soon be very real.

You now have about eight months to figure out the impact of GDPR to your meetings and events programs, your company, your suppliers, and any other organisation that gathers and retains personal attendee data. This is not long to bring an organisation to a state of compliance with the new law, which is why it is essential to prepare now.


Thursday 2 November

Optional bed and breakfast for those wanting to network with other ABPCO members.  The Golden Jubilee Hotel are offering a special B&B rate of £50.  Please call 0141 951 6006 and quote ABPCO. 

Friday 3 November

09:15 Show-round of the Golden Jubilee Conference Hotel facilities

10:00 Coffee and registration

10:30 Joanne Snedden, Addleshaw Goddard LLP, Presentation followed by a discussion on the implications of the new GDPR for Event Managers

12:30 Sandwich lunch and then depart (or show-round for those who arrived too late for the early tour)

To Book

ABPCO Roundtable Event Booking Form




Proud to enable human enrichment through face to face gatherings.

As ABPCO (Association of British Professional Conference Organisers) reaches its 30th anniversary, the association decided to take a step back and look at its true purpose and core values.

During our executive strategy day, the ABPCO board embarked on a process that considered the current and future goals of the association and how best to describe it to the market.  It was a creative and exciting process that allowed us to explore exactly what we are doing and why.  It challenged us to think about our purpose statement – that reason that motivates us and keeps us progressively moving forward.

There were a lot of ideas discussed, a lot of opinions and some truly insightful comments.  It is a process I would recommend to any organisation, as it provided considerable food for thought.  Most interesting though was the fact that it took us beyond our normal perceptions.  We were no longer thinking about logistics and the organisation of events but how we facilitate better events, and how in turn that improves the wider world.  The result – ABPCO is Proud to enable human enrichment through face to face gatherings… Powerful stuff that really gets to the heart of why we exist.

Our mentor on this journey then encouraged us to explore the values behind that statement.  What is it about ABPCO that makes us think we can achieve our purpose.  What do we do that makes such a bold statement possible?  We started with a list of several hundred words that were distilled into a select group of favourites.  Their meanings and appropriateness were then debated until we had not just three words but also three statements that supported them.

  • Excellence – leading industry best practice with passion, professionalism and integrity
  • Learning – encouraging knowledge sharing
  • Belonging – supporting and connecting our member community through collaboration

All organisations should be able to effectively express who they are to their clients… Before doing so, they must first understand it for themselves.  We feel these three values closely align with Robinson College, specifically its clic+ club, which is focused on collaborating, learning and engaging professionals on the subject of events.

Robinson College’s annual clic+ conference on the value of face to face events is taking place on Friday 24th November. We’re proud to be supporting the event this year, along with many other event leaders and influencers. The day promises a wealth of shared knowledge and expertise – with talks, seminars, and discussion from key speakers, plenty of time to connect with industry professionals, and a chance to engage with innovative technology. Attendees will also get their hands on the clic+ book, which explores the five steps to creating impactful events.

Visit the event webpage and book your place now to avoid disappointment. We hope you can join us in exploring this fascinating topic.