As the UK’s leading association for conference and event organisers, ABPCO offers a number of services to clients. These include guidance on tendering and help in finding a professional conference or event organiser to partner with you on your project.
If you are simply happy to look at our members profiles, then please head to the ABPCO Members page, where all of our members are listed.
For information on our code of practice, please click here.
Professional Conference Organisers (PCO) specialise in the organisation and administration of events, conferences and seminars.
PCOs work as consultants to provide solutions for academic and professional associations. They usually provide full service management for conferences including but not limited to conference design, registration, site selection, venue selection, platform selection, audiovisuals, IT support, logistics, leisure management, marketing, printing and web services, sourcing speakers, funding and sponsorship, financial management and budget control.
ABPCO members can assist with all aspects of conference planning, promotion and management. Such services include:
Attendee-centric, insights driven strategic planning, including speaker selection and briefing.
Preparing budgets, managing events income and expenditure, generating revenue through sponsorship, exhibitions and satellite meetings and handling VAT issues.
Preparing contracts with venues and other suppliers.
Venue booking and liaison, reservations and management of delegate accommodation.
Helping the client to source the platform(s) that supports your objectives.
Including the creative design of conference programmes and promotional materials, PR and media co-ordination, presentations to committees and boards.
Provision of an administrative secretariat, handling delegate registrations, recruitment and briefing of conference staff, co-ordinating delegates’ travel arrangements.
Including sales and marketing functions.
Including the provision of multilingual interpretation and translation services.
Including delegate and partner tours
Arranging security cover and advising on health and safety, risk management and insurance issues.
Recording, transcribing and producing the proceedings of meetings for publication, arranging poster sessions, processing of abstracts.
These guidelines have been produced to assist you with the appointment of a Professional Conference or Event Organiser.
ABPCO members recognise that it is very important to understand the client’s or host organisation’s company philosophy. A good relationship between the client and the appointed organiser is paramount for the event to be successful and reach its potential. The organiser effectively becomes part of the company’s or organisation’s own team.
The objective of these guidelines are to:
ABPCO believes this can be best achieved through the process outlined in the ABPCO Tendering Guidance downloadable document.
“I’d known about ABPCO for years but not had a reason to use it until a couple of years ago. By using their referral system I was able to gather competitive quotes really quickly and be completely confident in the quality of service I would receive. We gave the work to Rose and her team at Opening Doors and Venues and we (and particularly the delegates) have been really pleased with the two national conferences she’s run for us. I absolutely recommend the ABPCO service and OD&V.”
- Paul Buchanan. Director, Hall Aitken. Suppliers to The Big Lottery Fund, Ageing Better Programme