Job Vacancies within ABPCO members
We will post any job vacancies here that we receive from our members. Please apply to to the contact listed in the vacancy and not ABPCO directly.
Event Coordinator – Full Time
Are you passionate about delivering fantastic events and with great attention to detail? Do you have a customer centric approach and strive to achieve great results? If so, we would love to hear from you.
To support the continued growth of Mosaic Events, we’re looking for an experienced Event Coordinator to manage multiple accounts, develop client relationships and deliver amazing events. You will support Mosaic clients to deliver purposeful and memorable events which exceed client and delegate expectations.
To succeed in this role, you will need at least three years previous experience of organising events. Whilst some experience in, or understanding of, the corporate events sector, in particular associations sector, would be ideal, being a self-starter, being able to work autonomously and using your own initiative as well as taking responsibility with limited supervision is more important.
This is a fantastic opportunity to work within a well-established and growing company who operates in a fun and hardworking industry.
- Permanent Full Time Role – 9.00am -5.00pm – Monday-Friday
- £18-£25K– depending on experience
- Occasional overtime available paid on hourly rate or lieu time will be offered
- A performance related pay scheme giving you an opportunity to achieve an incremental salary increase upon successful achievement of annually agreed objectives / KPI’s
- Life insurance paid by Mosaic Events
- Join a fun team within a relaxed environment who are in an exciting and growing company
- Source, manage, undertake negotiations and contract with venues/event space, arrange food and beverage, theme/dress events, order supplies and audio-visual equipment, make travel arrangements, conduct site visits and ensure all contracts meet the quality expectations of the client
- Create for each event a full project plan outlining key actions and deadlines ensuring a keen eye for detail
- Write and secure all commercial opportunities for events, via sponsorship and exhibition opportunities.
- Plot out and manage floor plans for exhibition space, taking bookings for exhibition stands and manage all requirements including health and safety implications
- Gain maximum attendance for events by writing and develop marketing plans for events This will include write and sending email campaigns, social media and telephone campaigns your role will at times include the delivery of this
- Prepare event budgets and progress reports for events to share at weekly meetings
- Manage day to day queries and emails from delegates attending events
- Prepare event joining instructions, one the day running order, name badges, delegate handouts, bags, delegate lists, place cards and any other collateral for events
- Manage on-site requirements for each event, managing logistics, delegates and suppliers ensuring that all health and safety regulations are adhered to
- Enthusiastic with a positive, can do attitude
- Ability to work autonomously and as part of a wider team
- Demonstrate a positive ownership and flexible approach to work
- Demonstrate a high level of client and customer focus at all times
- Can meet tight deadlines and manage own workload
- Ability to produce management reports and clear project plans
- Able to deliver high quality work and has a good attention to detail
- Demonstrate strong communication skills, and can articulate themselves in a clear and professional manner, both written and verbally
- Must have at least three years’ experience of event organisation with a successful track record
- Demonstrate by previous experience the ability to work independently using your initiative and prioritise working on multiple events
- Experience of working with association clients
- Experience in generating sponsorship and/or event revenue and marketing of events
- Working knowledge of word, excel and powerpoint to intermediate level
- Bachelor’s degree preferred in Event Management, Business, Marketing, PR or Tourism; or significant work experience in events can substitute for the degree
- Knowledge of delegate management software and processes particularly Cvent
- Previous experience of using Adobe photoshop and PDF editing
- Driving license and own vehicle – our offices are based at Askham Bryan on the outskirts of York
- Flexibility in working hours to meet the needs of the events (out of ‘normal’ working hours will be required)
Interested? Please e-mail a copy of your CV along with a covering e-mail detailing how your skills and experience match the requirements of the role to firstname.lastname@example.org
The deadline for applications is Thursday 13 December 2018.
If shortlisted, you will be required to attend an interview which will take place on Thursday 20 December 2018.
If selected for interview, candidates will also be asked to complete some short assessments and ahead of the interview, you will be asked to complete a short profile which will help us understand your strengths within a team environment.
If you have any questions in relation to this role, please feel free to contact Sarah directly on the details below (no agencies please).
Job Title: Client Relationship Coordinator
Company: Shocklogic (Specialists in Events Software and Technology Solutions)
Location: Brixton, London
Job type: Permanent
Reports to: Client Relationship Manager and CEO
Shocklogic provide event technology solutions to the MICE industry (meetings, incentives, conference & exhibitions).
We thrive on producing technical solutions to support event organisers to plan and execute cutting edge events. We provide software, IT infrastructure and hardware support to a range of international clients. Typically our clients are Associations, Societies, Educational Institutions, Corporates and Event Organisers/Professional Conference Organisers (PCOs).
We are a small but dynamic team with more than 50 years of combined experience. Our team is a mixture of events specialists and technical experts (or as our CEO puts it “half meeting planners, half geeks!”). As you can see we are not a typical technology company and we believe this mixture of experience is our unique selling point (USP).
As a small company, we are passionate about teamwork. Each one of us leads by example, doing whatever is necessary to get the job done. We work in a relaxed but fast moving office and love constantly facing new challenges from our clients. We are looking for individuals who share our enthusiasm and are ready to jump in feet first to help us to deliver our goals as we continue to expand.
The Job Role
We are looking for a Client Relationship Coordinator with at least 3 years of experience to support and expand our portfolio of international clients.
Key elements of the role:
- Manage a portfolio of international clients, in over 68 countries (£500k+ total portfolio). We are currently branching out to the corporate market and this person will be key in this new process.
- Provide the first point of contact with our client base and maintain high levels of communication and relationships with all clients.
- Manage client budgets and internal financial reporting.
- Maximise up-sell opportunities and contract negotiations with sales team (Incentive and commission structure will be available).
- Plan and execute onsite projects as requested by the clients.
- Provide operational support where required and support staff within the technical and support team.
- Become an expert in our systems and provide advice and consultancy for clients.
- Provide consultancy on the union of processes and system implementation within registration management, abstract management, exhibition management and membership management.
- National and International travel to client meetings and training sessions, sometimes at short notice.
Essential Skills & Experience
You should be able to demonstrate experience and understanding of the following key requirements of the job role:
- At least 3 years of experience in an event based organisation (operational or technology based), or involved in event organisation in the Association Market within the events and meetings Industry.
- Experience in similar account management or client facing roles.
- An understanding of Association and Society based events or events of a scientific nature within the Association market.
- Ability to project plan and take sole responsibility for your client portfolio.
- Confident in communicating with all levels of client personnel remotely or in company presentations.
- Comfortable to travel independently and represent Shocklogic at client offices, onsite events and during sales presentations and trade shows.
- Methodical and thorough approach to work, ensuring accuracy at all times
- Exceptional communication skills, confident communicating to individuals from system user to CEO level.
- IT literate.
The candidate must be a dynamic and inspired individual willing to live his/her dream, who will bring into our team not only professional skills, but passion and commitment. The candidate should have a desire for quality and excellence and be ready to learn every day, and with our support be willing to grow and expand with the company. The candidate should understand that in this team, the sky is a limit and that the possibilities are endless and that in this company we all act as leaders. The management team will test her/him and will expect her/him to explore and to be curious, to want to grow and to want to evolve. For us ‘EQ’ is as important as ‘IQ’, attitude is as important as aptitude, intention is as important as delivery
As a small company the ability to contribute ideas and development within our growing, dynamic organisation are always to be encouraged. You will have an opportunity to learn and grow in an entrepreneurial based environment. You will be expected to become an expert user of our systems and to help improve it. We are all part of the testing team!
Other desired skills & experience:
Please let us know if you have experience and understanding of any of the following requirements that would help support your application:
- Experience in working with event management software and supporting event management procedures.
- Experience in registration management.
- Experience in abstract management.
- Experience in exhibition management.
- Experience in membership management.
- Experience at implementing and executing training programmes and webinars.
- Ability to speak more than one language.
- Driving licence.
- Competitive salary package after 3-month probation period.
- Yearly bonus depending on target met
- 23 days holiday, raising to 25
- Relaxed, informal working environment
- Travel opportunities
Head of Events
We currently have the following vacancy:
Deputy Managing Director, Bioscientifica Kate Sargent
35pw (full time)
26 days pa
|Date of advertisement:
11 October 2018
31 October 2018
w/c 5th and/or 12th November
To lead the Events Department with enthusiasm and determination, to execute a growth strategy for Bioscientifica’s events business which is aligned with the company strategy and the values of our shareholder and that grows revenue and surplus sustainability.
Main duties will involve
- Maximizing the long-term surplus generated by our events business through existing and new clients and through Bioscientifica owned events.
- Mobilising new clients into the events team and organisation as a whole.
- To ensure that delegates, clients and other stakeholders admire Bioscientifica for delivering high-quality events that are truly excellent in all respects and in turn to enhance the reputation of Bioscientifica and our clients.
- Put appropriate resources in place to ensure that events are delivered smoothly and to plan without the need to resort to crisis management; whist maintaining a committed, motivated, and content team.
What are we looking for?
- Experience in managing customer or client services and /or sales activities in a membership association environment for at least three years.
- Exceptional project direction and management skills, ability to manage multiple timelines, deadlines, actions in a collaborative extremely fast-paced environment#
- Excellent interpersonal, networking and client management skills.
- Excellent communication and presentation skills.
- Results driven and commercial astute
- Experience in managing and developing both in line management and project management, and promoting a culture of high performance.
- Experience of successful bid tender processes
- Experience of financial management of event budgets of over £1m.
- Demonstration of commitment to colleagues & division; showing support for organisational values, living the brand and actively encouraging this behaviour in colleagues.
- Demonstrate self-motivation, initiative and high energy
- Flexible, versatile and copes well under pressure
- Open, honest and direct, comfortable in giving and receiving constructive feedback
- Passionate about achieving business success and driving client relationship satisfaction
- Membership of an appropriate industry professional organisation is desirable
- Ability to travel frequently in the UK and internationally
- Valid passport holder
For an informal discussion about the post and a full job description, please contact Kate Sargent on extension 214 or at kate.Sargent@bioscientifica.com
To apply, please send a covering letter with CV to Tricia Horner at email@example.com by the closing date shown above. Internal candidates should apply with the knowledge of their line manager.
Conference Partners Ltd. is an award winning, internationally accredited, conference, event and association management company, headquartered in Dublin with offices in Edinburgh, Manchester, Belfast and Hamburg. With over 20 years’ experience in managing International and National conferences, our remit is to partner with our clients and take over the administrational headache of organising an event or conference and to ensure a smooth and effortless flow of any occasion.
Our service is comprehensive however to synopsise:
- We provide advice in every area including financial management and strategic programme design
- We source the right venue, accommodation and transportation
- We guarantee impressive and creative social events
- We operate web-based software to register delegates. This is a one-stop shop which allows delegates to pre-register for a conference whilst at the same time choosing their favoured social events, accommodation and dietary requirements.
We believe that our people are central to our success. As a company we place great importance on team work and forging lasting relationships. We are expanding and growing our company and the following position is available in our Edinburgh office.
JOB DESCRIPTION – Conference Account Manager:
- Overall responsibility for the project management and delivery of all aspects of each conference, on time and within budget, meeting and exceeding client’s expectations
- Driving for excellence in customer service and quality delivery
- Client and stakeholder management
- Direct liaison with the conference committee on all aspects of the project
- Attendance at committee and stakeholder meetings to include all pre meeting preparation and follow up
- Budget and financial management
- Management of the Account Executive team member allocated to the project
- Updating the Operations Director on the progress of your conferences both financially and logistically as required
- Attendance and presenting at sales presentations as the appointed conference account manager where required
- Adhoc duties as required
Conference Management Including:
- Venue management
- Audio visual equipment
- Evening function include staging, lighting, entertainment, décor
- Excursions and tours
- Exhibition and sponsorship management
- Exhibition and sponsorship sales and fund raising
- Management of hotel allocations including negotiating the contract
- Development and fulfilment of promotional and marketing campaigns
- Brand design, writing of brochure and applying design to all print material
- Branding of the venue including set design, indoor and outdoor signage
- Conference materials
- Procurement, appointment and management of all third party suppliers
- Overseeing the on-line registration of bookings.
The Type of Person:
You will need to demonstrate experience of delivering projects to strict timelines, excellent financial management and client management and development. You will have excellent project and time management skills, including the ability to priorities high volumes of work and the ability to work independently as well as within a team. Ideally you will be able to demonstrate that you have 5 years’ experience in a similar role and of working for a PCO or within an Association.
Skills and Experience
- Experience of delivering large scale congresses and exhibitions is desirable along with an ability to demonstrate creative concept development
- Excellent written and oral communication skills
- Excellent financial acumen
- Excellent presentation skills and a professional appearance are required.
- Excellent organisational skills
- Excellent attention to details
- Ability to plan and prioritise tasks, anticipate problems and act to minimise risks
- Manage time effectively
- Must be hard working, committed, a team player and have the ability to work on their own initiative.
- Must have the ability to work across multiple office locations and to travel throughout the UK and occasionally overseas.
- Self-motivated, multi tasker
- Personable, credible and able to build rapport easily
Reasons to Work for CPI
- Our people are our brand; work for a company with a culture of developing talent and recognising employee worth.
- Learning and training opportunities available on a regular basis and a mentor programme to ensure your personal developments needs are being met.
- Several departments within the one company which offer multiple opportunities for career growth.
- Work in a modern comfortable environment. Our offices are easily accessible by public transport
- Enjoy outstanding benefits including an excellent salary package
- A diverse and inclusive workplace with employees from all over the world and from various different professional backgrounds.
- Global opportunities with employees encouraged to work across borders and explore new destinations.
- Opportunity to network and build relations with the most influential in the industry at both national and international events.
- Early finish on the last Friday of the month
- Our Birthday present to you is a day off
Account Manager – Job Specification
Please send your CV to Sarah Prior, Operations Director – UK at Conference Partners UK:
Tel: 0131 306 0124
In Conference has been managing large national and international conferences for the medical, academic and life sciences sectors throughout the UK, Europe, USA and Asia for over 26 years.
Widely regarded as one of Europe’s leading Professional Conference Organisers (PCO) based in Edinburgh we are very proud of the fact that we have been working with some of our clients for over 20 years.
Our portfolio includes many major Associations and Societies for whom we deliver their annual or bi-annual congresses around the world as well as look after the membership activities.
Conference Executive x 2
(One position based in Edinburgh & One position based in Glasgow)
We have successfully won several large national and international congresses for the next few years and are expanding our team.
This position requires a meetings professional with a minimum of 3 years in the Events Industry, preferably from an Association/PCO background.
Overall Scope of the Position
- Assisting the Senior Managers on a portfolio of major conferences and exhibitions throughout the world.
- Ability to manage workload over multiple projects, usually 5+ each year often taking place within a short time period of each other.
- Supporting other colleagues on an ad-hoc basis as required.
You will have responsibility for the day to day support of our clients, organising committee meetings and acting as the point of contact in the absence of the Senior Conference Manager.
An experienced copy writer, you will be required to provide text/images for use in client/delegate/exhibitor communications.
Sourcing quotations and negotiating discounts from venues/suppliers.
Experience of populating Mobile Apps and updating websites.
Preparing letters of invitation to invited speakers, monitoring responses, collating biographies, photos and other information for publication on the conference website.
Day to day support of exhibitors, sponsors and other key stakeholders.
Researching and negotiating rates with various types of accommodation suppliers.
Attending conferences and assistance with the on-site management as required (both in the UK and internationally).
Efficient multi-tasker and ability to work under pressure and to tight deadlines.
- Excellent written and verbal communication skills
- Can demonstrate experience of working in a similar fast-paced environment.
- Experienced contract negotiator with venues and suppliers
- Ability to work out with normal 9.00-5.00pm office hours and to spend several days at a time away from home.
- Clean driving licence and fluency in other languages would be an advantage
- Salary is commensurate with experience.
- We offer a contributory Company Pension Scheme.
If you wish to receive the detailed job description, please contact Juliet Bruce-Dickie.
To apply please send a cover letter and CV.