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Job Vacancies 2017-05-25T19:25:40+00:00

Job Vacancies within ABPCO members

We will post any job vacancies here that we receive from our members. Please apply to to the contact listed in the vacancy and not ABPCO directly.

The Royal College of Radiologists
JOB DESCRIPTION AND PERSON SPECIFICATION
Job Title: Conference and Programmes Officer.  12-18 month fixed term contract
Responsible to: Conference and Programmes Manager
Job purpose
Under the leadership and management of the Conference and Programmes Manager, the Conference and Programmes Officer will:
A         Plan, manage and deliver from inception to final reporting, high quality learning programmes and their component activities, both existing and new in a variety of formats.
B         Ensure appropriate publicity of events, including managing web pages, promotion via new and existing media and maintenance of key stakeholder relationships.
C         Provide high level administrative support for all aspects of professional learning and development, ensuring all are underpinned by effective processes and systems.
Job Tasks
A        Planning, management and delivery of learning programmes
  1. Support the Conference and Programmes Manager in delivering face-to-face learning events and contribute to their review and further development.
  2. Contribute to the development, management and delivery of a range of new face to face and e-learning opportunities and resources in accordance with agreed strategy.
  3. For RCR17 and RCR18, the annual conference, both in advance and onsite:
  • Undertake speaker liaison including travel and accommodation arrangements from initial contact through to post event administration
  • Collect and collate the learning points and references, as well as the lectures and speakers grid for the meeting guide and event app
  • Co-ordinate related programme amendments
  • Procure and manage an accommodation agency or service to provide discounted rate accommodation for delegates, speakers, officers and staff
  • Advertise and promote the event, in line with the overall meeting strategy
  • Procure and organise promotional goods and meeting resources
  • Liaise with an external audio visual company to support the meeting and speakers
  • Work with others in the Conference and Programme Team to manage and deliver the event on site.
  1. Support the Conference and Programmes Manager in developing and managing departmental plans and in business development.
  2. Deputise for the Conference and Programmes Manager as required.
  3. Assist the Conference and Programmes Manager in the production of annual income and expenditure budgets and produce and manage budgets for all assigned activities, ensuring that the most favourable terms possible have been negotiated at all times.
B        Publicity
  1. Contribute to the development of and take responsibility for the delivery of the overall promotional strategy.
  2. Within the agreed guidelines, ensure the external image and reputation of the RCR is portrayed appropriately to all stakeholders and build effective relationships with sponsors and other supporters.
  3. Within the agreed promotional plan, promote RCR events and online learning to industry and major companies. Develop and produce programmes, flyers and publicity materials.
  4. As required, manage and develop all aspects of the RCR conference and programmes web pages, ensuring that all information is up to date.
C        Administrative Support
  1. Implement and document up to date and effective systems such as project plans, standard operating procedures and departmental processes for the delivery of all activities associated with the RCR’s learning opportunities and programmes.
  2. Develop familiarity and understanding of other team members’ work, providing support and cover as required during absence or times of heavy workload. Maintain and analyse records and prepare associated reports.
Key working relationships
The Conference and Programmes Officer will establish a wide range of relationships to support the planning, production and delivery of learning opportunities and programmes.  In addition to relationships with colleagues across the College, other key relationships will be:
  • the elected Officers
  • the Professional Learning and Development Committee and its subcommittees’ Chairs and members
  • event organisers/leads, speakers and delegates
  • lead clinicians for other educational products and resources
  • sponsors
  • other medical Royal colleges and professional bodies
  • contractors and suppliers.
Person Specification

Knowledge and qualifications

  1.  High standard of formal education, ideally to degree or equivalent level, with excellent literacy and numeracy.
  2. Excellent knowledge and experience of all aspects of conference and events planning, promotion and delivery, including development and delivery of a promotions and marketing strategy and production of promotional literature and materials
  3. Excellent knowledge and application of relevant legislation e.g. data protection, copyright, financial data handling.

Experience

Essential:

  1. Excellent knowledge and experience of Health and Safety and risk assessment applications in the context of event delivery legislation and its application; also risk management.
  2. Experience of budget management and reconciliation of individual event budgets.
  3. Significant experience of event related administration.
Desirable:
  1. Experience of working within a not-for-profit organisation and with volunteers (e.g. health, interfacing with medical professionals).
Skills and abilities
  1. Excellent IT capability, including Microsoft Office applications, membership and events databases, Customer Relations Management systems.
  2. Excellent writing skills and experience of preparing briefings and reports with a high level and accurate use of English, including the ability to write in variety of styles for a range of audiences.
  3. Willingness to learn new skills identified as being useful to the team.
Desirable:
  1. Working knowledge of design software packages, in particular InDesign, for the production of promotional materials
 Personal qualities
  1.  Excellent organisational flair, with event and project management skills, including ability to prioritise competing demands and problem solve.
  2. A skilled team player, with a positive and flexible approach to team working within in a small organisation and capacity to embrace and participate fully in collaborative working.
  3. Experience of preparing and proof reading conference/event resources to a very high standard.
  4. Excellent, clear and confident speaking skills.
  5. Excellent interpersonal skills, in particular the ability to network at all levels, persuade and motivate, create and build positive working relationships with all colleagues and also to deal with delegates, members and Fellows and the general public with tact and sensitivity.
  6. Capacity and willingness to travel across the UK, with occasional overnight stays, and a flexible approach to working hours to deliver meetings which are held outside normal working hours and at weekends.
  7. Commitment to equality and valuing diversity and understanding of how this applies to delivery of own area of work.
  8. Committed to the aims and charitable objectives of the RCR.

In-Market Conference Sales Manager Competitive Salary

Please note that this post will be based in London

Visit Belfast is looking to recruit an In-Market Conference Sales Manager to assist the Director of Business Development in attracting UK Association and Corporate conferences and events to Belfast and deliver on set sales targets.

Applicants will require a third level qualification, preferably in marketing, tourism, hospitality or business. A minimum of four years sales experience, with a demonstrated ability to deliver results and meet targets, is essential. Knowledge of Belfast as a conference and events destination is desirable.

For further information and to download an application pack please visit: www.visitbelfast.com/corporate/careers

Applications should be returned by 12 noon, on Tuesday 6th June 2017 to:

Human Resources Visit Belfast 9 Donegall Square North Belfast BT1 5GB

Please note that interviews will be held in London.

Visit Belfast is an equal opportunity employer.

A fantastic opportunity has arisen for a dynamic individual to join a small dynamic PCO based in West London. We organise over 20 conferences and exhibitions for a variety of membership organisations, predominantly in the healthcare sector from 100 – 2000 participants, all over the UK.

A very busy, varied role, the candidate would work closely with full the conference teams focusing on:

  • Speaker and programme management
  • Client management
  • Venue and supplier liaison
  • Logistics
  • Exhibitor support
  • Marketing communications and social media
  • Supervise production of printed materials
  • Budgets, P&L and financial administration
  • Minutes and reporting

The ideal candidate will have the ability to work to tight deadlines, perform under pressure and have a keen eye for detail.

The role requires excellent organisation and administrative skills and a high level of computer literacy in all Microsoft Office packages. The ideal candidate would have 2- 3 years event experience, educated to degree level preferential but not essential.

Confident, outgoing personality

  • Ability to manage multiple tasks and projects
  • Excellent verbal and written communication skills
  • Self motivated and ability to work under own initiative
  • High customer service standards

Please send your CV with a covering letter to sue.elcock@profileproductions.co.uk

A fantastic opportunity has arisen for a dynamic individual to join a small PCO based in West London. We organise over 20 conferences and exhibitions for a variety of membership organisations, predominantly in the healthcare sector from 100 – 2000 participants, all over the UK.

A very busy, varied role, the candidate would work within the conference teams focusing on delegate and event marketing, administration and processing delegate registrations. The ideal candidate will have the ability to work to tight deadlines, perform under pressure and have a keen eye for details.

This position is a fixed term contract for 12 months maternity cover which could lead to a possible full time position.

The role requires excellent organisation and administrative skills and a high level of computer literacy in all Microsoft Office packages. A degree in events management would be ideal, but is not a prerequisite for the role. Some experience would be of benefit but is not essential.

Confident, outgoing personality

  • Excellent verbal and written communication skills
  • Dealing with day-to-day queries
  • Set-up and management of on-line registration database
  • Finalising delegate confirmations, joining instructions
  • Chasing outstanding invoices and answering invoice queries
  • Processing payments via online system, income reconciliation
  • Onsite event registration
  • Support to the events team

Please send your CV with a covering letter to sue.elcock@profileproductions.co.uk

Position Objective

The prime function of this role is to grow business profitably both reactively and proactively and to retain and develop our existing database of clients maximising profits.

To ensure high quality service, on time and to budget by managing client delivery projects to enable us to fulfil our contracted promises to clients consistently which dove tails and leads to successful account management.

To act as an ambassador for the Concerto Group ensuring that a positive brand image is strengthened and maintained in all interactions with customers.

Person Specification – Qualifications / Knowledge / Experience

Knowledge, Skills & Experience:

  • Highly professional and committed to the wedding industry
  • Good working knowledge of Microsoft packages particularly Word, Outlook and Excel
  • Previous experience of running events; in particular private events such as weddings
  • Previous experience in event sales and putting detailed proposals together
  • Good understanding of different wedding cultures
  • Good understanding of catering requirements
  • Availability to work late nights and weekends on a regular basis
  • Excellent telephone and message taking etiquette
  • Focused on delivering a high level of customer/ client service
  • Confident and professional approach when dealing with clients and event suppliers
  • Able to work under pressure and multi task particularly during the peak seasons

Knowledge, Skills & Experience (Desirable):

  • Experience of hosting and putting together wedding shows/ fayres
  • Understanding of social networking sites (Twitter, Facebook etc.)
  • Proficient with numbers and accounting
  • A creative streak in order to put together marketing pieces

General Responsibilities & Duties:

  • To work to the Group sales enquiries process on all enquiries
  • Venue management
  • To manage a portfolio of existing clients to encourage repeat and new business and in line with the Group sales Account Management Process
  • To promote The Concerto Group by demonstrating an in-depth knowledge of the Group
  • To fully understand the pricing structure and maximise opportunity during peak and off-peak periods
  • To have an in depth knowledge of key competition and their strengths and weaknesses versus the Group/companies
  • To manage client information through the BMS ensuring this is relevant and timely
  • To attend relevant trade fair/exhibitions/networking events and company promo’s as requested by line manager
  • To participate in familiarisation trips, site inspections and client entertaining as requested which may include out of hours and weekends.
  • To identify new opportunities for the business to proactively explore and support where necessary.
  • Project manage the successful delivery of your clients accounts and/or venue as verified by clients and/or venues post event feedback
  • Prepare and track project timelines and budget to achieve objectives as set by your line managers
  • Brief, liaise with and manage all suppliers in line with delivery objectives
  • Ensuring all clients understand all products and services on offer from The Concerto Group companies.
  • Ensure that all wedding events at Winchester produce maximum revenue
  • Maintain relationships with local suppliers and manage the venues recommended supplier
  • Update the intranet and website offers page as and when requested
  • Research and ensure venue operational costs are kept to absolute minimum at all times
  • Maximise each event sale by ensuring optional extras are taken up by clients where possible
  • Carry out a venue competitor analysis every year and ensure that this is kept up to date
  • Manage the outside catering relationships for the venue
  • Manage Shared Party Night bookings for the Christmas season

All applications should send a covering letter and CV to recruitment@concertogroup.co.uk or in writing, to Samantha Wiltshire, HR Manager, Concerto Group, Axe and Bottle Court, 70 Newcomen St, London SE1 1YT. More information is available at http://www.concertogroup.co.uk/work-with-us/

Title:  ACCOUNT MANAGER – Sales

Division:  Plaisterers’ Hall

Reports to:  Senior Account Manager

OVERALL SCOPE & PURPOSE OF ROLE

To act as an ambassador for the Concerto Group ensuring that a positive brand image is strengthened and maintained in all interactions with customers.The prime function of this role is to grow business profitably both reactively and proactively and to retain and develop our existing database of clients maximising profits.

Ensure high quality service is delivered, on time and to budget by managing client delivery projects to enable us to fulfill our contracted promises to clients consistently which dove tails and leads to successful account management.

Report to the senior account manager in a timely fashion and work to support others in the team.

General responsibilities and duties

  Event Sales and Account Management

  • Responsibility for managing your own projects and workload
  • To achieve divisional sales target through one’s own initiative and as directed by line managers
  • To work to the Group Sales Enquiries Process on all enquiries
  • To manage a portfolio of existing clients to encourage repeat and new business and in line with the Group sales Account Management Process
  • To promote the Concerto Group by demonstrating an in-depth knowledge of the Group
  • To produce a weekly sales pipeline report outlining key achievements and performance to target outlining sales activity as defined by your line manager
  • To fully understand the pricing structure and maximise opportunity during peak and off-peak periods
  • To have an in depth knowledge of key competition and their strengths and weaknesses versus the Group/companies
  • To manage client information through the BMS ensuring this is relevant and timely
  • To attend relevant trade fair/exhibitions/networking events and company promo’s as requested by line manager
  • To participate in familiarisation trips, site inspections and client entertaining as requested which may include out of hours and weekends.
  • To identify new opportunities for the business to proactively explore and support where necessary.
  • Project manage the successful delivery of your clients accounts as verified by clients post event feedback
  • Prepare and track project timelines and budget to achieve objectives as set by your line managers
  • Brief, liaise with and manage all suppliers in line with delivery objectives
  • Ensuring all clients understand all products and services on offer from the Concerto Group companies.
  • Ensure that all relevant and appropriate H&S documentation, risk assessments and method statements relating to your events are completed professionally

Financial Management

  • Take responsibility for your individual clients / events and ensure that invoices are raised and passed to the client in a timely fashion in line with agreed payment terms.
  • Ensure all supplier invoices are signed off and passed to accounts in a timely fashion. Manage and collect debts and report regularly on the current position of your individual events and raise concerns early.
  • Build relationships with suppliers and adopt a one team approach.
  • Ensure that the credit authorisation rules are adhered to and the process for highlighting a payment concern is followed.
  • Budget control and reconciliation of events including all invoicing to clients and from suppliers
  • Deliver all events within set budgets and reducing event delivery costs where possible without impacting on event quality.

  Personal Targets

  • Ensure an effective balance between striving for excellence and commercial success
  • Live the Concerto Values; Fair, Passionate, Professional, Ambitious and represent Concerto

PERSON SPECIFICATION

QUALIFICATIONS/KNOWLEDGE/EXPERIENCE

Knowledge, Skills & Experience (Essential):

  • 2 years operational event experience
  • Excellent organisational skills and attention to detail
  • Ability to work under pressure to deadlines whilst delivering numerous events on time and on budget
  • Flexibility
  • Microsoft literat

Knowledge, Skills & Experience (Desirable):

  • Well presented
  • Excellent written and verbal communication skills
  • Creative
  • Personable
  • Outgoing

ACKNOWLEDGEMENT – This job description, has been designed to indicate the general nature and level of work performed by employees within this role and may be subject to periodic review and modification.

All applications should send a covering letter and CV to recruitment@concertogroup.co.uk or in writing, to Samantha Wiltshire, HR Manager, Concerto Group, Axe and Bottle Court, 70 Newcomen St, London SE1 1YT. More information is available at http://www.concertogroup.co.uk/work-with-us/

This role sits within the Events and Education team who are responsible for BSR’s learning activity. This includes a range of events, meetings and education courses including the BSR annual conference.  You will work with the Head of Events and Education to deliver an annual programme of events in line with key business priorities, as well as support the work of our committees. This is a key role with budget responsibility and external stakeholder management.

See the details in this link: www.rheumatology.org.uk/bsrvacancies

This role will be to develop the marketing, education and events strategies across BSR and drive numerous large-scale events such as the annual conference with over 2,000 delegates, plus our digital presence, webinars and eLearning within a leading and constantly growing clinical health sector. Reporting to the Chief Executive, you will head up a team of 8, with responsibility for delivering the events, education courses and marketing strategy.

See the details in this link: www.rheumatology.org.uk/bsrvacancies

Sponsorship & Exhibition Sales Manager – Conference Partners

Recruiter         Conference Partners

Location          Manchester

Sector              Conference Management Company

Function          Sponsorship and Exhibition

Hours              Full Time

Contract          Full time position

Job Role          Sponsorship & Exhibition Sales Manager

Job Description:

We have a very exciting opportunity to join a growing team of dedicated conference professionals delivering high quality conferences and events.  We are seeking a commercially-minded and intuitive Sponsorship Sales Manager with a minimum of 2 years experience in sponsorship sales.

You will be passionate, dedicated, and knowledgeable about selling smart, profitable, and industry-leading conferences and have proven experience of applying efficient and effective processes to selling conferences and events.  Knowledge of the Conference and Events industry would be of an advantage.

This new role will have responsibility for selling sponsorship and exhibition stands for established large scale conferences and events on an international level.  You will take responsibility for understanding the intellectual content of the conferences, ensuring that your sponsorship sales campaigns reflect a sense of pride and dedication to ensuring their success.

Reporting to the Commercial Director, the Sponsorship & Exhibition Sales Manager will work alongside the Conference Account Managers ensuring all targets are met.  The role is split between sales presentations and telephone calls with some flexibility around working hours to maximise the sales opportunities as some of the sales prospectus maybe based overseas.

The ideal candidate will be results-driven, commercially minded, self-motivated and have the ability to successfully manage multiple projects in a timely manner.  You will be an ambitious yet sociable individual who wants to grow in a role alongside an energetic, entrepreneurial, and vibrant team. You will have proven sales experience and an excellent track record in delivering sponsorship and exhibition revenue.

You will need to demonstrate the ability to deliver revenue ahead of sales targets, build and negotiate sponsorship and exhibition packages with confidence, and have the desire and ability to develop new business.

Key responsibilities include:

  • Conducting thorough analysis of potential sponsors and exhibitors
  • Delivering on the sales strategy and revenue growth for the conferences
  • Manage, maintain and develop strong relationships with key clients to deliver increased revenues from more creative solutions
  • Producing and executing the marketing plan for sponsorship sales
  • Building new sponsorship propositions that deliver on clients’ objectives
  • A key focus on new business development to grow the client base
  • Assisting with association conference research projects, identifying key opportunities, compiling bid documents, tender documents and sales presentations.
  • Assisting the sales team in generating business for Conference Partners and Event Partners through identifying sponsorship potential for potential clients.
  • Attending events and liaising with sponsor clients onsite to ensure that their contract is fulfilled and all of their concerns and needs are addressed
  • Maintaining a sales database, reporting activities and preparing contracts
  • Ad Hoc duties as required

 Key skills required:

  • Minimum of 2 years experience exhibition and/or sponsorship sales.  International experience would be an advantage
  • Track record in delivering and exceeding sales targets
  • Ability to develop high value, bespoke sponsorship solutions
  • Desire and ability to source and deliver revenue from new customers
  • Sound commercial awareness, excellent organisational skills
  • Highly effective telephone sales skills
  • Ability to negotiate confidently at all levels
  • Self-motivated and able to work effectively both independently and as part of a team
  • Excellent interpersonal skills and the ability to effectively communicate with and relate to all levels
  • Ability to work to strict deadlines
  • Good knowledge of MS Office Suite, including: MS Word, Outlook, and Excel

Package:

Excellent package, salary dependant on experience.

To apply:  Please contact

Sarah.fitzpatrick@conferencepartners.com

Tel: 0161 209 3352

MCI is an independent global association, communications and event management agency. Our combined expertise enables us to offer strategy, creativity and execution in the field of association management (AMC), Congress and Exhibition (PCO), live communication, meetings, events and incentives and performance improvement programmes. In the UK we have a staff of over 70 based in our Petersfield, Glasgow and Belfast offices. Across the world we have over 61 offices in 31countries. Please see www.mci-group.com

Project Director

We are looking for a dynamic, experienced and professional project director to join the team to manage and develop our clients to maintain and increase business opportunities and be responsible for the high quality delivery of client events from initial proposal through to final reconciliation.

The ideal candidate will have the overall responsibility at a senior level for the delivery of projects on time and within budget – meeting and exceeding client’s expectations and driving for excellence in customer service and quality delivery.

So what does the role entail?:

  • Being fully responsible for project budgets from conception through to reconciliation
  • Overseeing and monitoring project progress through their team
  • Providing leadership, direction and support to the team
  • Maintaining motivation and enthusiasm within the team to successfully deliver the project.
  • Management of multi-deadline activities
  • Industry liaison

You will need to demonstrate experience of delivering projects to strict timelines, excellent financial management and client management and development.  You will have excellent project and time management skills, including the ability to prioritise high volumes of work and the ability to work independently as well as within a team.

If you are:

  • Seeking an exciting and a diverse role
  • Hardworking, but able to retain a sense of humour when working under pressure
  • Meticulous about attention to detail
  • Exceptionally organised
  • Well versed in a high level of customer service
  • Fluent in both written and spoken English

Then we would be interested to hear from you.  Please e-mail a copy of your CV and covering letter detailing your current salary and benefits package, expected salary and benefits package, notice period and confirmation that you hold a full driving license and have access to a vehicle to ukjobs@mci-group.com

Millbrook Medical Conferences Ltd has been organising educational conferences and events for NHS employees and the pharmaceutical and medical device industry since 1992. Based in the midlands we are a rapidly growing specialist conference organisation and events management agency who combines the traditional conference model with live case transmissions and live communications internationally.

We offer a bespoke conference organisation package and pride ourselves in offering the highest levels of customer service and attention to detail.  Working closely with many of our clients for over 20 years we are recognised as a company who can tailor events and conferences to meet the ever increasing challenges of a rapidly changing business environment.

We are looking for an experienced conference organiser to join our team.  Applicants should have:

  • Experience working in the field of Conference and Event management
  • A knowledge of building and working within conference budgets
  • An understanding of venue contracts and the necessary skills to negotiate with the decision maker
  • Have an organised and enthusiastic approach to working multiple projects at key times
  •  Show confidence when liaising with clients whose demanding professional roles require skilled communication techniques
  • Must be able to perform under pressure, ensuring the smooth and efficient running of an event
  • Strong computer and internet skills

This position has an exciting, challenging and varied job description which is available upon application.

The role includes the organisation of conferences and events on behalf of NHS employees, medical associations and societies and the pharmaceutical and medical device industry working within the MedTech Europe Code of Ethical Business Practice.

Attendance at conferences across the UK and occasionally overseas is an integral part of this role, the majority of which require overnight stays.  A valid driving license and use of a car is essential.

For further information please email fiona@millbrookconferences.co.uk or telephone 07813300440